16.02.040 Commission Meetings.
(1) Regular meetings shall be held at least quarterly. Business shall be conducted in accordance with the Utah Open and Public Meetings law, and the meeting date, time, place and agenda items shall be publicly noticed. The Commission shall give public notice at least once each year of its annual meeting schedule. The notice shall specify the date, time, and place of such meetings.
(2) In addition to the notice requirements of Subsection (1) of this Section, the Commission shall give not less than five (5) days public notice of the agenda, date, time and place of each of its meetings.
(3) Public notice shall be satisfied by:
(a) Posting written notice at the principal office of the Commission, and at least two (2) other public places in the City; and
(b) Providing notice to at least one (1) newspaper of general circulation within Provo.
(4) When because of unforeseen circumstances it is necessary for the Commission to hold an emergency meeting to consider matters of an emergency or urgent nature, the notice requirement of this Section may be disregarded and the best notice practicable given. No such emergency meeting of the Commission shall be held unless an attempt has been made to notify all of its members and a majority votes in the affirmative to hold the meeting.
(5) All meetings of the Commission shall be open to the public and a public record shall be kept of the resolutions, proceedings and actions of the Commission. Written or recorded minutes of each Commission meeting shall be prepared and made available for public inspection. A written Report of Action shall be prepared for each agenda item which requires Commission action. The Report of Action shall identify the decision made, the vote of the Commission, the name of the persons making and seconding the motion and specific findings of fact supporting the decision.