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(1) Except as provided in Subsection (2) of this section, the rules set forth in this section shall apply to each board, commission, council, agency, foundation and district, created under the authority of Provo City which is not organized as a separate legal entity. Each of the foregoing is referred to in this section as a “City board”.

(2) If a rule set forth in this section conflicts with a federal, state, or local law applicable to a particular City board, such law shall supersede the conflicting rule to the extent of the conflict.

(3) 

(a) Each City board shall be an advisory board only.

(b) Each City board shall consist of seven (7) members, each of whom shall serve a term of four (4) years.

(i) The terms of members shall be staggered.

(ii) Members may be appointed to a term of less than four (4) years when necessary to provide for staggered terms.

(iii) Unless reappointed, no City board member shall serve beyond the term for which the member was appointed.

(c) City board members shall be appointed by the Mayor, with the advice and consent of the Municipal Council.

(d) City board members may be removed from office by the Mayor, without cause.

(e) City board members shall receive no compensation for their services, but may be reimbursed for reasonable expenses incurred in the performance of their duties.

(f) Each City board shall elect a chair and a vice-chair. Each person so elected shall serve for a term of one (1) year. No person may serve consecutive terms as chair, and no person may serve consecutive terms as vice-chair.

(g) Meetings of each City board may be called by:

(i) the chair;

(ii) the vice-chair, if the chair is incapacitated, or otherwise cannot act;

(iii) a majority of the members of the board; or

(iv) the Mayor.

(h) Written minutes and a recording shall be kept for all open meetings of a City board as provided in Section 52-4-203, Utah Code Annotated, as amended. The written minutes and recording of an open meeting are public records as follows:

(i) Written minutes are the official record of action taken at the meeting.

(A) Written minutes that have been prepared in a form awaiting only formal approval by a City board are a public record.

(B) Written minutes shall be available to the public within a reasonable time after the end of the meeting.

(C) Written minutes that are made available to the public before approval by a City board shall be clearly identified as “awaiting formal approval” or “unapproved” or with some other appropriate notice that the written minutes are subject to change until formally approved.

(D) Each City board shall establish and implement procedures for the board’s approval of the written minutes of each meeting.

(ii) A recording of an open meeting shall be available to the public for listening within three (3) business days after the end of the meeting.

(i) Each City board may adopt reasonable rules, consistent with this section, by which it conducts its business.

(Am 1989-10, Am 2007-48, Am 2009-43)