2.29.040 Executive Board.
(1) Members – Appointment – Vacancies – Removal.
(a) A minimum of seven (7) members will be appointed by the Municipal Council to serve as the Executive Board for each Neighborhood District.
(b) Only residents of the corresponding Neighborhood District may be considered for appointment to the Executive Board, except as provided in Subsection (2) of this Section.
(c) Neighborhood input will be considered in making appointments to the Executive Boards.
(d) Before an applicant can be appointed, they are required to attend a Neighborhood District Orientation session for that appointment cycle, provide evidence of attendance at an orientation session in the past three (3) years, or have served as an Executive Board member in the past two (2) years.
(e) Members of the Executive Board shall serve at the pleasure of the Municipal Council and may be removed from office by a majority of the members of the Municipal Council.
(2) Notwithstanding the requirements of Subsection (1) of this Section:
(a) In the Neighborhood District containing the University Neighborhood, the Municipal Council shall appoint one (1) member of the Executive Board from persons nominated by the President of Brigham Young University;
(b) In the Neighborhood District containing the Downtown Neighborhood, the Municipal Council shall appoint one (1) member of the Executive Board from persons nominated by Downtown Provo, Inc.;
(c) In the Neighborhood District containing the Joaquin Neighborhood, the Municipal Council shall appoint at least one (1) member of the Executive Board who is a property owner of student housing located within the Joaquin Neighborhood so long as the following requirements are met:
(i) The property owner has a valid and current rental dwelling license from Provo City; and
(ii) The property owner is not a member of another Neighborhood District Executive Board.
(d) The Municipal Council may choose to appoint a maximum of one (1) business owner to an Executive Board so long as the following requirements are met:
(i) The business has a physical location within the boundaries of the Neighborhood District;
(ii) The business has a valid business license from Provo City and is in good standing; and
(iii) The owner is not a member of another Neighborhood District Executive Board.
(3) Officers of the Executive Board. The voting members of each Neighborhood District shall select a chair, two (2) vice-chairs, and a secretary from the members of the Executive Board.
(4) Terms of Office.
(a) Executive Board Member.
(i) All Executive Board member terms shall be for forty-eight (48) months upon appointment. At the launch of this program, one-half (1/2) of the appointments will be for terms of twenty-four (24) months for the purposes of staggering.
(b) Chair of the Executive Board.
(i) No person may serve as Chair for more than twelve (12) consecutive months.
(ii) No person may be selected as Chair within twelve (12) months of having served as Chair.
(5) Communications. Members of the Neighborhood District Executive Boards shall coordinate and channel all official communications to the Municipal Council/Planning Commission through their respective Executive Board’s Chair and the Neighborhood Coordinator.
(6) Official Representatives. The Chair, or in their absence, a Vice-Chair or other duly appointed representative, shall be the official representative of their Neighborhood District to the Municipal Council or Planning Commission and shall represent positions taken by their Neighborhood District; provided, that such representative has received the prior approval for such representation from a majority of the Neighborhood District Executive Board members present at the Neighborhood District meeting during which the item was discussed.
(7) Meetings.
(a) Absences. If a member of an Executive Board fails to attend three (3) or more consecutive meetings, or fifty percent (50%) or more of the meetings in any eight (8) month period, without the approval of the majority of the other Executive Board members, the seat of such member shall be deemed immediately vacated.
(b) At least a majority of the currently serving Executive Board members must be present at any meeting to conduct any business or take any official action.
(8) Candidates for Public Offices. If any member of an Executive Board files as a candidate for election to a public office, they shall take a leave of absence from the Executive Board immediately upon filing and until the election is over. If any member of an Executive Board is elected or appointed to any public office, their seat as a member of the Executive Board shall become vacant upon election or appointment to the public office.