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(1) Presiding Officer. The Chair, or a Vice-Chair in the absence of the Chair, shall preside over Neighborhood District meetings.

(2) Secretaries. Each Executive Board shall have a secretary to keep an accurate record of the meetings and general actions and discussions of the Neighborhood District Executive Board, including an accurate record of the Executive Board members in attendance.

(3) Time and Place. A meeting of the residents of each Neighborhood District shall be held at a regularly scheduled designated time and place. The Neighborhood Coordinator in the Municipal Council Office shall be responsible for the meeting schedule.

(4) Open to the Public. All Neighborhood District meetings shall be open to the public and duly noticed, and agendas prepared and posted on the City website.

(5) Official Business. Official business of a Neighborhood District may only be conducted at duly noticed meetings operating under established procedures.

(6) Recommendations. Official recommendations to the Municipal Council and/or Planning Commission may be made by the residents of a Neighborhood District, by a Neighborhood District Executive Board, or both. Recommendations of a Neighborhood District Executive Board must be approved according to the rules governing its meetings set forth in this Chapter. Recommendations of the residents of a Neighborhood District may be taken by opinion polls of the residents present at the meeting. Executive Board members may participate in opinion polls simply as residents of the Neighborhood District. All official recommendations from the residents of a Neighborhood District to the Municipal Council and/or Planning Commission must show the number of residents that polled in favor of and in opposition to said recommendation, as well as the number of residents present that abstained from polling.

(7) Communications.

(a) No Neighborhood District Executive Board member may use the title of Neighborhood District Executive Board member on any form of communication except for (i) communications directed to the Planning Commission and/or Municipal Council or (ii) communications directed to the residents of the Neighborhood District. Communications of both types must be approved by a majority of the Executive Board and channeled through the Neighborhood Coordinator.

(b) No Neighborhood District Executive Board member may use the title of Neighborhood District Executive Board member for any endorsement involving political and/or commercial activities.

(8) Agendas. The Neighborhood Coordinator shall establish the agenda for Neighborhood District meetings. However, at any regular meeting of the residents of a Neighborhood District, any member may request the inclusion of any specific agenda item that falls within the subject matter and jurisdiction of the Neighborhood District for a specific future meeting. Upon concurrence of a majority of the members of the Executive Board, such items will be placed on the agenda of the next meeting as requested.

(9) Supplemental Rules. All meetings and activities of each Neighborhood District shall operate under such further rules, not inconsistent with the provisions of this Chapter, as may be established and adopted by the Municipal Council Executive Director. The Neighborhood Coordinator will create and maintain an official handbook for the program.

(10) Attendance by Municipal Council Members. Members of the Municipal Council may attend Neighborhood District meetings, as desired.

(11) Services Provided by the City. The City may provide the following services to Neighborhood Districts:

(a) Neighborhood Coordinator and other reasonable staff support as necessary to render assistance to the Neighborhood Districts and respective Executive Boards. Requests for additional staff support shall be made to the Municipal Council Executive Director.

(b) The Municipal Council Office shall have a yearly budget of one thousand dollars ($1,000.00) for each Neighborhood District Executive Board to utilize for facilitating meetings of the Executive Board or District members or social functions for the Neighborhood District.

(c) The Neighborhood Coordinator will coordinate with the Development Services Department to arrange for staff representation on land use applications.

(d) The Neighborhood Coordinator will invite other City departments to participate in Neighborhood District meetings to share useful information and speak with residents on relevant issues.

(Rep&ReEn 2022-33, Am 2022-47, Am 2024-05)