6.05.040 Transaction Records.
(1) Each merchant shall keep a complete record conforming to the requirements of this Section in relation to each transaction. Each transaction record shall be kept on a form approved by Provo City Police and the completed form shall include not less than the following information:
(a) the date and time of the transaction;
(b) the name, date of birth, physical description (race, nationality, age, sex, height, weight, hair color and eye color) and a complete street address of the customer. (If the goods are owned by more than one party, the information described in this Section shall be given for each owner);
(c) an accurate description of the goods, including the serial number, model number, name of the manufacturer, and dimensional description;
(d) the amount of money given to the customer in the transaction;
(e) if the customer has the right to redeem or buy back the goods, the period of time within which the same must be done.
(f) the right thumbprint of the customer;
(g) a serial number (the record forms of each merchant shall be serially numbered);
(h) the name of the merchant;
(i) the signature of the merchant, or the authorized representative thereof;
(j) the signature of the customer; and,
(k) the identification card information required by Subsection (2) of this Section.
(2) The information required by Subsection (2)(b) of this Section shall be verified from an identification card containing the photograph of the customer. The type of identification card used for this purpose, together with the identifying numbers thereon, shall be noted on the transaction record.
(3) Each transaction record shall consist of an original and three (3) copies. The original shall be retained by the merchant. One (1) copy shall be given to the customer at the time of the transaction. One (1) copy shall be the property of the Provo City Police Department, and one (1) copy shall be the property of the office of the Utah County Sheriff. The copies which are the property of the law enforcement agencies may be claimed by them at any time during normal business hours.
(4) Electronic or computer-generated copies of the transaction records required by Section 6.05.040(1) may be forwarded to the Provo City Police Department and Utah County Sheriff’s office in lieu of physical copies, subject to the following requirements:
(a) Transaction information shall be provided in English in a standardized pawn card format approved by the Provo City Police Department.
(b) Transaction information shall be provided within seven (7) days following the transaction.
(c) A original copy of each transaction record which includes all information required by Section 6.05.040(1) shall be maintained by pawn shop for four (4) years from the date of the transaction. An original copy of any transaction record shall be made immediately available to any law enforcement agency upon request.